Embassy & Consulates Auctions and Contract Solicitations

Here we post information on auctions, bids and contract Solicitations available at U.S. Embassy New Delhi & Consulates.

Advertisement of Auction January 21 2020

The GSO Property Office will conduct an auction of Furniture and Appliances  on an as-is, where-is basis on Tuesday January 21st 2020 at 10:00 a.m. at Gate A American Embassy, New Delhi.  The schedule is as follows:

9:00 a.m. – 10:00 a.m. Entry of participants at Gate –A American Embassy.

10:00 a.m. – 12:00 p.m. Spot Sale of Furniture and Appliances.

Successful bidders must provide an earnest money deposit of Rs. 50,000 in the form of a demand draft payable to American Embassy, New Delhi at the end of the sale.  Final payment will be made with the Embassy cashier.

For pre-registration, please send an email to Mr. Nitish Sharma at sharman1@state.gov by COB on Wednesday, January 15th 2020.

Note : Registration will only be accepted at the above email address, not at any other addresses associated with auction operations. Also no registration will be entertained shared after the mentioned deadline.

Solicitation Notice to Provide Services for Retrofit of Existing (BAS) at Enclave Compound, American Embassy, New Delhi

 

The Embassy of the United States in India invites offerors to participate in the solicitation process to provide turn-key services for the retrofit of the existing Building Automation System (BAS) at Enclave Compound, American Embassy New Delhi.  The Contractor shall furnish all the information required to accomplish all work as required in the contract.   All responsible sources may submit an offer, which shall be considered.  The Request for quotation (RFQ)SF1442, Cover Letter, solicitation and Question sheet has been launched and can be downloaded here. 

Note:  The solicitation closes on February 3, 2020 at 5 p.m., i.e., all offers must be received by this deadline.  A site visit shall be conducted on January 17, 2020 at 1500 hours at American Embassy, Gate # ‘C’, Enclave compound, Chandragupta Marg, New Delhi.  Interested parties must register the participants’ names by e-mail at vedij@state.gov by January 15, 2020 by 1500 hours.   Read the RFQ for complete details. Questions concerning this solicitation should be sent at vedij@state.gov in the question form as attached with the solicitation document, latest by January 16, 2020.

Point of contact:  Wollam F. Park, Contracting Officer; Tel # 91-11-24198328; e-mail: wollampf@state.gov   

AMENDMENT IN THE SOLICITATION # 191N6520R0012-AOO1, SOLICITATION NOTICE FOR BINDING SERVICES 

This is with reference to our recently launched Solicitation No. 191N6520R0012 for providing “BINDING SERVICES to American Embassy, Library of Congress, American Center Building, 24-Kasturba Gandhi Marg, New Delhi, India.  The preproposal conference date is extended to January 8, 2020 as an amendment in the solicitation.  Accordingly submission date is also extended to January 16, 2020.  The Amendment in the solicitation is launched and can be downloaded here.

Note:  The solicitation closes on January 16, 2020 at 5 p.m., i.e., all offers must be received by this deadline.  A pre-proposal conference shall be conducted on January 8, 2020 at 1100 hours.  Interested parties must register the participants’ names by e-mail at vedij@state.gov by January 6, 2020. Read the RFQ for complete details.

Please do not submit your quotations via courier.

Quotations received after the due date and time shall be dealt with in accordance with the procedures in FAR provision 52.212-1(f).

Solicitation Notice for Binding Services to American Embassy, New Delhi, India, Library of Congress Office, Located at 24-Kasturba Gandhi Marg, American Center, New Delhi

The Embassy of the United States in India invites offerors to participate in the solicitation process for providing BINDING SERVICES to American Embassy, Library of Congress, American Center Building, 24-Kasturba Gandhi Marg, New Delhi, India.  The Contractor shall furnish all the information required to accomplish all work as required in the contract.  Anticipated performance is for one base period and two one-year periods at the option of the Government.  Major duties and responsibilities are to provide binding SERVICES to American Embassy.  All responsible sources may submit an offer, which shall be considered.  The Request for quotation (RFQ)SF1449Cover Letter, solicitation and Question sheet has been launched and can be downloaded here. 

Note:  The solicitation closes on January 6, 2020 at 5 p.m., i.e., all offers must be received by this deadline.  A pre-proposal conference shall be conducted on December 24, 2019 at 1100 hours.  Interested parties must register the participants’ names by e-mail at vedij@state.gov by December 20, 2019.   Read the RFQ for complete details. Questions concerning this solicitation should be sent at vedij@state.gov in the question form as attached with the solicitation document, latest by December 23, 2019.

Point of contact: Wollam F. Park, Contracting Officer; Tel # 91-11-24198328; e-mail: wollampf@state.gov   

Advertisement of Auction, December 27 2019

The GSO Property Office will conduct an auction of 4 vehicles (3 SUV’s and 1 Van) and Used Generators  on an as-is, where-is basis on Friday December 27th at 10:00 a.m. at 10th Tilak Marg.  The schedule is as follows:

9:00 a.m. – 10:00 a.m.      Entry of participants at 10th Tilak Marg

10:00 a.m. – 12:00 p.m.    Spot Sale of Vehicles and Used Generators items.

Successful bidders must provide an earnest money deposit of Rs. 50,000 in the form of a demand draft payable to American Embassy, New Delhi at the end of the sale.  Final payment will be made with the Embassy cashier.

For pre-registration, please send an email to Mr. Nitish Sharma at sharman1@state.gov by COB on Wednesday, December 25 2019.

Note : Registration will only be accepted at the above email address, not at any other addresses associated with auction operations. Also no registration will be entertained shared after the mentioned deadline.

Solicitation Number 19-1N65-20-Q-0009 for “Annual Contract for Servicing of Photocopiers Machines under FSMA (Full Service Maintenance Agreement) and Annual Contract”

The U.S. Embassy intends to award a contract to a responsible firm who has submitted an acceptable quotation that is Lowest price technically acceptable (LPTA).  We intend to award a contract based on initial quotations without holding discussions, although we may hold discussion with firm in the competitive range if there is a need to do so.

Your quotation must be submitted electronically by email with the subject line “Solicitation Number 19-1N65-20-Q-0009” to newdelhibids@state.gov on or before 1200 hours (New Delhi time) on December 19, 2019.  All attachments should only be in PDF format.  Read the solicitation here.  Please do not forward your quotations via courier or mark email to any other e-mail address.

Quotations received after the due date and time shall be dealt with in accordance with the procedures in FAR provision 52.212-1(f).

This solicitation requires registration with the System for Award Management (SAM) prior to the award, pursuant to applicable regulations and guidelines.  Registration information can be found at www.sam.gov

For any query please feel free to contact Mr. Park F Wollam, General Services Officer Contracting; Tel # 91-11-24198328; E-mail: newdelhibids@state.gov

Auction

The GSO Property Office will conduct an auction of vehicles, furniture, appliances, IT equipment and miscellaneous items on an as-is, where-is basis on Saturday December 14 at 10:00 a.m. on the Enclave Compound.  The schedule is as follows:

9:00 a.m. – 10:00 a.m. Entry of participants through Enclave Gate C

10:00 a.m. – 12:00 p.m. Sealed Bid Sale of auction items.

Successful bidders must provide an earnest money deposit of Rs. 20,000 in the form of a demand draft payable to American Embassy, New Delhi at the end of the sale.  Final payment will be made with the Embassy cashier.

For pre-registration, please send an email to Mr. Nitish Sharma at sharman1@state.gov by 10:00 a.m. on Friday, December 6.

Note : Registration will only be accepted at the above email address, not at any other addresses associated with auction operations.

Request for Proposal of Solicitation for Auctioneer Services by the U.S. Embassy, New Delhi

  1. Item Description:

The U.S. Embassy New Delhi, India requires the services for one or more auctioneer(s) who will store, stage, auction for the U.S. Embassy at his facility, and conduct auction as described in statement of work.

  1. Site Visit:

A site visit may be organized to inspect the auctioneer’s storage/auction facility. The date and time of the visit will be decided after mutual coordination of both the auctioneer and U.S. Embassy, New Delhi representatives.

  1. Statement of Work:
  • The auctioneer shall maintain a suitable covered storage facility with boundary walls to receive and store U.S. Embassy property that is authorized for disposal through the auction process. Property received may include, but is not limited to:
  1. Office furniture, furnishings and equipment
  2. Residential furniture and furnishings; to include sofas, loveseats, beds, mattresses, china cabinets, credenzas, chest of drawers, mirrors, carpets, tables and chairs.
  3. Appliances; to include washers, dryers, cooking stoves, refrigerators, freezers, space heaters, dehumidifiers and air conditioning units.
  4. Heavy equipment and materials; to include, chillers, scrap metal, construction equipment and used construction materials.
  • For the purpose of determining the size of the storage facility and expected volume of property to be auctioned at each disposal sale, the auctioneer can expect to store and auction approximately 5,000 items in a year, presenting approximately 300 to 400 lots.
  • Delivery of Embassy Property: The auctioneer shall be responsible for picking up material from the U.S. Embassy warehouse locations and shall transport all items from the warehouse to the auctioneer’s facility. The auctioneer shall assume responsibility for the property once it picks them up from U.S. Embassy facility.
  • The auctioneer shall have adequate warehouse equipment and labor to properly store and handle the items delivered to their facility and shall prepare these for auction.
  • The auctioneer is required to maintain accountable records of the inventory as provided by U.S. Embassy Property office as per our standards.
  • The auctioneer shall collect a 10% deposit amount from the winning bidders and an executed Buyer’s Agreement of the Purchase and sale of properties.
  • The auctioneer shall provide a signed and approved typewritten or computer generated report outlining the amount of the winning bid and contact information of bidder’s. This report will be due and forwarded to U.S. Embassy with the deposits. The following minimum information needs to be provided:
  1. Property address
  2. Contact information of bidder
  3. Good and service tax number of bidder
  4. Selling price, commission and net price
  5. Signature attesting to the accuracy of the report and a date of attest.
  • The auctioneer shall collect GST charges as applicable and is responsible to deposit to Government of India GST Department.
  • The auctioneer is responsible for the protection of all U.S. Embassy property from direct sunlight, heat, rain, rodent and insect infestations, other environmental conditions, and damage in resulting from misuse of warehouse equipment.
  • The auctioneer shall maintain adequate physical security to its storage facility to safeguard U.S. Embassy’s property from pilferage, vandalism and theft. The auctioneer shall be responsible to reimburse the United States Government a fair market value of those items pilfered, vandalized or stolen, if it is determined that the auctioneer was at fault.
  • Auction Sale: The auctioneer, at their discretion, may conduct the auction at his approved storage facility or may conduct the auction at a separate location that must be pre-approved by the U.S. Embassy property supervisor. If an auction is scheduled for an off-site location, the Embassy assumes no responsibility to assist in the transportation or provide the labor to move the property to the site. After the lots are arranged, auctioneer is not allowed to move property.
  • In preparation for an auction, the auctioneer shall not, repeat, shall not repair, modify or remove components for spare parts in order to increase the resale value of the items. Items will be auctioned in their original condition as it was received. The auctioneer shall not, repeat, shall not segregate the property lots by age, physical or working condition and appearance.
  • The auctioneer shall be responsible for advertising 15 days prior to auction through newspapers or any other media is at the discretion of the auctioneer. Under no circumstances shall the advertisement indicate that the property belongs to the U.S Embassy. Furthermore, the auctioneer shall not convey in the auction announcement and to the general public the names, telephone numbers, contact information of any U.S. Embassy’s employee. Advertisement size must be approved by the USDH property officer or the contracting officer’s representative (COR) prior to publishing.
  • The auctioneer shall prepare lots and list and take approval from the property officer or the COR, U.S. Embassy before finalizing method of sale.
  • During the auction, the auctioneer is responsible for the accounting of cash and for providing cashiering services. This will include preparing and issuing receipts to successful bidders. At the end of the auction, the auctioneer shall properly secure the cash and present the cheque of the entire sale proceeds (in favor of U.S. Embassy, New Delhi, to the U.S. Embassy cashier on next business day.
  • It is a requirement of the U.S. Government that U.S. Embassy personnel observe the auction process U.S. Embassy personnel must have unrestricted access to the auction facility. The auctioneer may be subject to an audit if it is determined that irregularities were uncovered during the auction.
  • The auctioneer will provide adequate manpower (minimum 10 of their employees) on the auction day to use as runners and for standing along the lots to protect the U.S. Embassy Property.
  • The auctioneer will make every effort to get the best price for the U.S. Embassy.
  • The auctioneer will use their auction facility, sound system and all other equipment required for a successful auction.
  • The auctioneer shall deposit a bank guarantee of Rs. 20,000,00.00 with the validation of one year to U.S. Embassy, New Delhi
  1. Management and Supervision:

The auctioneer shall designate a representative who shall be responsible for on-site monitoring of the auctioneer’s workforce at all times while performing duties. This representative shall be the focal point of auctioneer and shall be the point of contact for the property officer or COR.

The auctioneer is responsible for safety and shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety and similar matters. The auctioneer shall promptly report all accidents resulting in lost time, disabling, or fatal injuries to the property officer or COR.

  • Materials and Equipment:

The auctioneer shall provide all necessary services, equipment and storage/auction facility in order to accomplish the U.S. Embassy’s requirements.

  • S. Government Furnished Property/Equipment:

The auctioneer is responsible for the proper care of U.S. Embassy property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The auctioneer shall pay all costs for replacement of U.S. Embassy furnished property that is damaged or destroyed due to contractor negligence.

  1. Insurance:

The auctioneer is responsible for obtaining whatever insurance is necessary according to local laws for the security of U.S. Embassy’s property while in auctioneer’s custody. The auctioneer agrees that the U.S. Embassy shall not be responsible for personnel injuries or for damages to any property of the auctioneer, its officers, agents, servants, and employees, or any other person, arising from an incident to the auctioneer’s performance.

The auctioneer shall hold harmless and indemnify the U.S. Embassy from any and all claims arising there from, except in the instance of gross negligence on the part of the U.S. Embassy.

  1. Pre-award Conference:

All participants will be given fair chance to submit their bids to U.S. Embassy, New Delhi for further review. U.S. Embassy will also organize a pre-conference at our New Delhi premises for briefing of services required and any queries and concerns will also be answered during the conference.

  1. Award Criteria:

The Selection will be made upon the minimum bid submitted by the participants against all the three mentioned proposals separately and will be awarded with a 1 year term contract.

  1. Point of Contact (POC):

The Point of Contact will be designated before awarding the contract.

  1. Period of performance

The performance period is for 1 year.

  1. Terms and Conditions:
  • Inspection and Acceptance:

A U.S. Embassy representative will remain at the site to monitor the entire auction process on the day of auction, inspect from time to time the services being performed to determine whether work is being performed in a satisfactory manner and of acceptable quality.

  • Payment Terms:

The auctioneer shall deduct the determined service charge amount form the sale proceeds collected from the buyers after each auction and submit balance sale proceeds amount with U.S. Embassy Cashier.

  1. Offer Due Date:

    • Please submit your quote on or before XXX,XX , 2019 latest by XX:XX PM.
    • Please prepare a quotation on your company letterhead in accordance with this RFQ.

Request for Quotation:

Proposal 1:Full and complete services

S.No Description of services Quote as Percentage of sales proceed
1 Storage of materials, warehousing, pick-up, preparation of Cataloging/Bid book, advertising of sale in newspaper, physical preparation/staging of lots, conducting live auction, collecting sales proceeds, collection of GST and submitting receipt to U.S. Embassy, handing over of winning lots.


Proposal 2:  Partial Auctioneering and staging services

S.No Description of services Quote as Percentage of sales proceed
2 Advertising of sale in newspaper, conducting live auction, preparation of Cataloging/Bid book, preparation/staging of physical lots, collection of GST and submitting receipt to U.S. Embassy at U.S. Embassy Premises


Proposal 3: Limited : E-Auction

S.No Description of services Quote as Percentage of sales proceed
3 E-auction – Set up of physical lots, Photography, preparation of Cataloging/Bid book, providing E-Auction software, opening/closing of online bidding, preparation and collection of sales proceed, collection of GST.


Proposal 4: Limited : GST collection services

S.No Description of services Quote as Percentage of sales proceed
4 Inspection of Lots, assisting in conduction of auction, collection of goods and service tax and submitting receipt to U.S. Embassy

*Bidders are required to submit the percentage of sale proceed for the whole auction process (Starting from the award date till the submission of sale (Proceed cheque to Embassy cashier). Contractor shall be paid determined percentage of the sales proceeds.

* All proposals are subject to approval and security clearance by U.S. Embassy New Delhi.

  • All participant need to ensure to submit their proposal at Gate-C American Embassy Chandragupta Marg Chanakyapuri , New Delhi – 110021 not later than COB Friday, December 13th

SOLICITATION NUMBER 19-1N65-20-Q-0007 FOR PURCHASE OF DELIVERY OF “NEWSPAPER AND MAGAZINE SUBSCRIPTION”

The U.S. Embassy intends to award a contract to a responsible firm who has submitted an acceptable quotation that is Lowest price technically acceptable (LPTA).  We intend to award a contract based on initial quotations without holding discussions, although we may hold discussion with firm in the competitive range if there is a need to do so.

Your quotation must be submitted electronically by email with the subject line “Solicitation Number 19-1N65-20-Q-0007” to newdelhibids@state.gov on or before 1400 hours (New Delhi time) on December 05, 2019.  All attachments should only be in PDF format.  Read the solicitation here.  Please do not forward your quotations via courier or mark email to any other e-mail address.

Quotations received after the due date and time shall be dealt with in accordance with the procedures in FAR provision 52.212-1(f).

This solicitation requires registration with the System for Award Management (SAM) prior to the award, pursuant to applicable regulations and guidelines.  Registration information can be found at www.sam.gov

For any query please feel free to contact Mr. Park F Wollam, Contracting Officer; Tel # 91-11-24198328; E-mail: newdelhibids@state.gov

SOLICITATION TO SUPPLY AIR PURIFIERS TO AMERICAN EMBASSY, NEW DELHI, INDIA

The Embassy of the United States in India invites offerors to participate in the solicitation process for supply of “Air Purifiers” to U. S. Embassy, New Delhi, India.  The Contractor shall furnish all the information required to accomplish all work as required in the contract.  All responsible sources may submit an offer, which shall be considered.  The Solicitation Number 191IN6520Q0008 has been launched and can be downloaded here (Solicitation).

Note:  The solicitation closes on November 29, 2019, at 5 p.m. (Indian Time), which means all offers must be received by this deadline. Your proposal must be submitted electronically at the e-mail address newdelhibids@state.govRead the Solicitation for complete details. Questions concerning this solicitation should be sent to Mr. Ashok Chellaramani ChellaramaniA@state.gov, latest by 5 p.m., November 20, 2019.  No questions will be entertained after November 20, 2019.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov   prior to contract award pursuant to FAR provision 5.207. Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals.

REQUIREMENT FOR PACKING, SHIPPING, CRATING, AND STORAGE SERVICES

The US Embassy New Delhi, India seeks to solicit quotation from companies with proven expertise in the field of Packing, Shipping, Crating, and Storage services. Anticipated performance is for base period of one (1) year with four (4) one year option periods at the option of the US Government. The US Government issued Pre Solicitation notice # 191N6519Q0080 on the Federal Business Opportunities (www.fbo.gov) website.

To access the solicitation information on the Federal Business Opportunities (FedBizOps) website, please follow these steps:

1. Click on the FedBizOps link www.fbo.gov

2. In the “Vendors/Citizens” block click on the “Find Opportunities” (no login is necessary to view opportunities)

3. Place the solicitation number 191N6519Q0080 in the “Keyword/ Solicitation #” box and click “Search”

4. View the “Solicitation for Packing, Shipping, Crating, and Storage Services” opportunity

For further clarifications, please feel free to email at KaziTG@state.gov and ChellaramaniA@state.gov

The US Government issued Solicitation notice # 191N6519Q0027 on the Federal Business Opportunities (www.fbo.gov) website.

To access the solicitation information on the Federal Business Opportunities (FedBizOps) website, please follow these steps:

    1. Click on the FedBizOps link fbo.gov
    2. In the “Vendors/Citizens” block click on the “Find Opportunities” (no login is necessary to view opportunities)
    3. Place the solicitation number 191N6519Q0027 in the “Keyword/ Solicitation #” box and click “Search”
    4. View the “Solicitation Notice for Supply of One Potable Water Carrying Truck to the U.S. Embassy, New Delhi, India”

For further clarifications, please feel free to email at kazitg@state.gov and lukes@state.gov

The US Government issued Solicitation notice # 191N6519Q0002 on the Federal Business Opportunities (www.fbo.gov) website

To access the solicitation information on the Federal Business Opportunities (FedBizOps) website, please follow these steps:

      1. Click on the FedBizOps link fbo.gov
      2. In the  “Vendors/Citizens” block click on the “Find Opportunities” (no login is necessary to view opportunities)
      3. Place the solicitation number  191N6519Q0002  in the “Keyword/ Solicitation #” box and click “Search”
      4. View the “Solicitation Notice for Travel Management Center Services” opportunity

For further clarifications, please feel free to email at kazitg@state.gov  and vedij@state.gov

Consulate Chennai Solicitations are posted here

Supply and Installation of Solar Water Heaters for USG Residences in Chennai, India.

Consulate invites you to participate in Solicitation for the Supply and Installation of Solar Water Heaters as detailed in attached documents.

Annex B and contractor Safety And Health Requirements
Clauses for Commercial Items
RSO Questionnaire for Contract Work Projects
GST Circular to vendors – July 2017
Sam Registration Guide to Start
SAM Helpful Hints for International Registrant
SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides)

The Vendor shall furnish all the information required in the solicitation document. All responsible sources may submit a quotation, which shall be considered. Request for Quotation (RFQ) has been launched and can be downloaded here.

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote.
  • Warranty requirement – 10 years. 
  • The Solicitation closes on Friday, August 10, 2018 by 1400 hrs, which means all offers must be received by/before deadline. Read the RFQ for complete details.

Point of Contacts:
Contracting Officers
Tel # 91-44-2857 4000
Email: Chennai_GSO_Americans@state.gov
Procurement Supervisor 044 – 2857 4319/ 95510 88039
Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line 191N6018Q0009 – Supply/Installation of Solar Water Heaters”  no later than 1400hours local time on or before Friday, August 10, 2018 to Contracting Officer’s email: Chennai_GSO_Americans@state.gov, with cc to RaviM2@state.gov

Consulate Hyderabad Solicitations are posted here.

Here we post requests for quotations on contracts that are awarded by the U.S. Consulate General, Kolkata and announcements of auctions of disposed USG property, sales of scrap materials and other items including vehicles.

 

Consulate Mumbai Solicitations are posted here.

Information on auctions, bids and contract Solicitations available at U.S. Embassy New Delhi is posted on the top of the page.