Auction and Solicitations

DATE: October 25, 2018 – Consulate Solicitations: 

191N6019Q0002: “Vehicle rental services for NIH”

U.S. Consulate General, Chennai invites you to participate in Solicitation to provide “Vehicle Rental services” for NIH located at T.B. Research Center, Chetpet, Chennai, as described in attached Scope of Works (SOW) for the period of One year, effective December 01, 2018.  

  • Rental Services of Two Innova Vehicles

The vendor shall furnish all the information required to accomplish all work as required in the solicitation document.  All responsible sources may submit a quotation, which shall be considered. The Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 1.52 MB)

  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote. 
  • The Solicitation closes on Tuesday, November 13, 2018 by 1500 hrs, which means all offers must be received by/before deadline. Read the RFQ for complete details

Point of Contacts: 

  1. Mr. Bruce Sullivan  – Contracting Officer
    044-2857 4000
    Email: SullivanBW@state.gov
  2. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation for the relevant works must be submitted electronically by email with subject line “191N6019Q0002 – Vehicle Rental Services for NIH no later than 1500hours local time by Tuesday, November 13, 2018 to Contracting Officer’s email: SullivanBW@state.gov, with cc to RaviM2@state.gov  Please do not submit your quotation via courier.  Quote submitted at any other e-mail id and after the due date and time given, shall not be considered.

ATTACHMENTS:

  1. Statement of Work (SOW):
    SOW NIH Vehicle Rental Service (PDF: 384 KB)
  2. CLAUSES – Commercial Items (PDF: 527 KB)

  3. SAM (System for Award Management) Registration:
    SAM Registration Guide to Start (PDF: 134 KB)
    SAM Helpful Hints for International Registrant (PDF: 124 KB)

SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides)

SAM (System for Award Management):

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

DATE: October 25, 2018 – Consulate Solicitations: 

191N6019Q0001: “Housekeeping, Electrical and A/C Technician services at NIH”

U.S. Consulate General, Chennai invites you to participate in Solicitation to provide “Housekeeping, Electrical and A/C Technicians services” for NIH located at T.B. Research Center, Chetpet, Chennai, as described in attached Scope of Works (SOW) for the period of One year, effective December 01, 2018. 

  • Housekeeping Services – 1no
  • Technician Services: To maintain A/C, generators & electrical equipment.
    [
    Scope includes providing two technicians each for a two-shift duty in Electrical and Air conditioning trade].

The vendor shall furnish all the information required to accomplish all work as required in the solicitation document.  All responsible sources may submit a quotation, which shall be considered. The Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 1.57 MB).

The Consulate intends to conduct a Site visit [If required] on Wednesday, October 31, 2018 at following location/time.

Location: National Institute of Health, Chetpet, Chennai by 11:00 am.
Please contact ChennaiProcurementFSNS@state.gov with list of attendees, on or before Monday, October 29, 2018 to schedule the site visit. 

  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote.
  • The Solicitation closes on Tuesday, November 13, 2018 by 1500 hrs, which means all offers must be received by/before deadline. Read the RFQ for complete details.

Point of Contacts: 

  1. Mr. Bruce Sullivan  – Contracting Officer
    044-2857 4000
    Email: SullivanBW@state.gov
  2. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation for the relevant works must be submitted electronically by email with subject line “191N6019Q0001 – Housekeeping & Technicians services for NIH no later than 1500hours local time by Tuesday, November 13, 2018 to Contracting Officer’s email: SullivanBW@state.gov, with cc to RaviM2@state.gov. Please do not submit your quotation via courier.  Quote submitted at any other e-mail id and after the due date and time given, shall not be considered.

ATTACHMENTS:

  1. Statement of Work (SOW):
    NIH SOW Housekeeping Services (PDF: 253 KB)
    NIH SOW AC and Electrical Works (PDF: 311 KB)
  2. CLAUSES – Non-Commercial Items (PDF: 223 KB) 
  3. SAFETY REQUIREMENT (All USG Projects require the use of appropriate Safety gear. Contractor must ensure Safety and reporting requirement during the project) :
    Contractor Safety and Health Requirement (PDF: 482 KB)
  4. SAM (System for Award Management) Registration:
    SAM Registration Guide to Start (PDF: 134 KB)
    SAM Helpful Hints for International Registrant (PDF: 124 KB)

SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides )

SAM (System for Award Management):

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

DATE: September 24, 2018 – Consulate Solicitations:  191N6018Q0013 /PR7723725

Supply of IPhones 8, 256 GB, Unlocked Version for U.S. Consulate, Chennai, India.

U.S. Consulate General, Chennai invites you to participate in Solicitation for the Supply of IPhones.

The Vendor shall furnish all the information required in the solicitation document. All responsible sources may submit a quotation, which shall be considered. Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 2.06 MB)

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • Warranty requirement
  • Overseas Vendor must mention DUNS Number/ SAM Registration details.
  • SAM Registration must be active (Mandatory)- The Solicitation closes on Wednesday, September 26, 2018 by 11:00 am (local time), which means all offers must be received by/before deadline. Read the RFQ for complete details. (PDF: 2.06 MB)

Point of Contacts:

  1. Mr. Bruce Sullivan  – Contracting Officer
    044-2857 4000
    Email: SullivanBW@state.gov
  2. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Please note we have also posted this requirement in FedBid (www.fedbid.com). All registered vendors in FedBid may please submit your quote through FedBid. Vendors who have not registered in FedBid may send your quote via e-mail to Contracting Officer,      Mr. Bruce W. Sullivan at SullivanBW@state.gov with cc to Ms. Malathy Ravi at  RaviM2@state.gov on or before Wednesday, September 26, 2018 by 11:00 am (local time) with subject line “191N6018Q0013 – Supply of IPhone 8, 256 GB, Unlocked Version”. Offers should be submitted as specified in the Solicitation

ATTACHMENTS:

A. CLAUSES for Commercial Items. (PDF: 527 KB)

B. SAM (System for Award Management) Registration: 

  1. SAM Registration Guide to Start (PDF: 134 KB)
  2. SAM Helpful Hints for International Registrant (PDF: 124 KB)

SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides)

DATE: September 07, 2018 – Consulate Solicitations:  191N6018Q0012

U.S. Consulate General, Chennai invites you to participate in Solicitation to carry out the following works at our U.S. Government Residence, as described in attached Scope of Works (SOW).

The Vendor shall furnish all the information required in the solicitation document. All responsible sources may submit a quotation, which shall be considered. Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 263 KB)

Waterproofing – Civil/ Related works at 2TBR Residence.

The Consulate intends to conduct a Site visit [Mandatory] on Tuesday, September 11, 2018 at following location/time.

2TBR – No. 10 (Old #2), Turnbulls Road Ext., Nandanam, Chennai 600 035 at 11:00 am.

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote. 
  • The Solicitation closes on Monday, September 17, 2018 by 1100 hrs, which means all offers must be received by/before deadline. Read the RFQ for complete details. 

Point of Contacts:

  1. Mr. Bruce Sullivan  – Contracting Officer
    044-2857 4000
    Email: SullivanBW@state.gov
  2. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotations for the relevant works must be submitted electronically by email with subject line “191N6018Q0012 – Waterproofing –Civil/Related works at 2TBR no later than 1100hours (local time) on or before Monday, September 17, 2018 to Contracting Officer email: SullivanBW@state.gov, with cc to RaviM2@state.gov . Please do not submit your quotation via courier.  Quote submitted at any other e-mail id and after the due date and time given, shall not be considered.

ATTACHMENTS:

  1. Statement of Work (SOW):
    SOW 2TBR Waterproofing Civil and Related Works
  2. CLAUSES – Non-Commercial Items (PDF: 233 Kb)
  3. SAFETY REQUIREMENT (All USG Projects require the use of appropriate Safety gear. Contractor must ensure Safety and reporting requirement during the project) :
    Annex B / Contractor Safety and Health Requirement (PDF: 503 KB)
  4. RSO questionnaire for Contract work projects (PDF: 278 KB)
  5. SAM (System for Award Management) Registration:
    SAM Registration Guide to Start (PDF: 134 KB)
    SAM Helpful Hints for International Registrant (PDF: 124 KB)

SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides )

DATE: August 29, 2018 – Consulate Solicitations:  191N6018Q0011

U.S. Consulate General, Chennai invites you to participate in Solicitation to carry out the following works at our Office Building, as described in attached Scope of Works (SOW).

PR7539587 – Refurbish Appliance Warehouse

The Consulate intends to conduct a Site visit [Mandatory] on Wednesday September 05, 2018 at following location/time.

  1. Office Building: 03:00 pm – No. 220 Anna Salai, Gemini Circle, Chennai 600 006

Please submit your names to ChennaiProcurementFSNS@state.gov for building permit by Friday August 31, 2018 before COB in writing. All visitors must have original Government issued Photo ID to facilitate entry into the building. Please Note: Parking facility is not allow inside the Consulate.

For any Technical queries, kindly e-mail Contracting Officer Mr. Bruce Sullivan at SullivanBW@state.gov with cc to Ms. Malathy Ravi at RaviM2@state.gov by 05:00 pm on Wednesday, September 05, 2018. The answer to the queries will be shared with all prospective bidders. Any query received after September 05, 2018 will not be entertained.

The Vendor shall furnish all the information requested in attached SOW. All responsible sources may submit a quotation, which shall be considered.

  • Quote GST as a separate line item with clear breakup.
  • Mention firm completion date for subject works. 

Point of Contacts: 

  1. Mr. Bruce Sullivan  – Contracting Officer
    044-2857 4000
    Email: SullivanBW@state.gov
  2. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov
  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote.
  • The Solicitation closes on Wednesday, September 12, 2018 by 1700 hrs, which means all offers must be received by/before deadline. 

Terms and Conditions:

  • Please note that the Government shall reject proposal that do not contain requested information or are otherwise incomplete.
  • If your proposal/ offer are accepted, American Consulate, Chennai will issue a U S Government firm and fixed price purchase order. Award will be made to the lowest priced, technically acceptable, best offer.
  • American Consulate does not make any advance payment.
  • Consulate reserve the right to cancel the Purchase Order at any given time, if the supply is not executed to the satisfactory level.
  • Payment Terms: Part/Payment shall be made thru EFT (electronic fund transfer) to Vendors Current Account, within Net 30 days of completion of service and submission of proper original Tax Invoice at American Consulate, Chennai, India.

Important: The American Consulate reserves the right to reject any or all offers, and to delete any portion/or items of the solicitation. Once the Purchase Order is awarded, the prices shall hold good till the service is completed, which may take more than 6 months.

NOTE: Your quotations for the relevant works must be submitted electronically by email with subject line “191N6018Q0011 – Refurbish Appliance Warehouse” no later than 1700hours (local time) on or before Wednesday, September 12, 2018 to Contracting Officer email: SullivanBW@state.gov, with cc to RaviM2@state.gov . Please do not submit your quotation via courier.  Quote submitted at any other e-mail id and after the due date and time given, shall not be considered.

ATTACHMENTS:

A. Statement of Work (SOW):

PR7539587 – SOW Refurbish Appliance Warehouse (PDF: 289 KB)

B. CLAUSES – Non-Commercial Items (PDF: 233 KB).

C. SAFETY REQUIREMENT (All USG Projects require the use of appropriate Safety gear. Contractor must ensure Safety and reporting requirement during the project) :

Annex B / Contractor Safety and Health Requirement (PDF: 503 KB)

D. RSO questionnaire for Contract work projects (PDF: 278 KB)

E. SAM (System for Award Management) Registration:

  1. SAM Registration Guide to Start (PDF: 134 KB)
  2. SAM Helpful Hints for International Registrant (PDF: 124 KB)

SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides )

SAM (System for Award Management):

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

DATE: August 22, 2018 – Consulate Solicitations:  191N6018Q0010

U.S. Consulate General, Chennai invites you to participate in Solicitation to carry out the following works at our Office Building and Consul General Residence (CGR), as described in attached relevant Scope of Works (SOW).

  1. PR7539469 – Electrical work at CGR
  2. PR7549893 – Tennis court fencing replacement & Civil works at CGR.
  3. PR7522115 – Metal Fabrication works at Office Building
  4. PR7523122 – Repair works on external windows at Office Building.

The Consulate intends to conduct a Site visit [Mandatory] on Monday August 27, 2018 on following location/time.

  1. CGR : 11:00 am – No.1, Turn bulls Road Extn., Nandanam, Chennai 600 035
  2. Office Building: 03:00 pm – No. 220 Anna Salai, Gemini Circle, Chennai 600 006

Please submit your names to ChennaiProcurementFSNS@state.gov for building permit by August 23, 2018 in writing. All visitors must have original Government issued ID to facilitate entry into the building.

For any Technical queries, kindly e-mail Contracting Officer at SullivanBW@state.gov with cc to RaviM2@state.gov by 05:00 pm on Wednesday, August 29, 2018. The answer to the queries will be shared with all prospective bidders. Any query received after August 29, 2018 will not be entertained.

The Vendor shall furnish all the information requested in attached SOW. All responsible sources may submit a quotation, which shall be considered.

  • Quote GST as a separate line item
  • Mention firm completion date for each/relevant subject works. 

Terms: Payment by EFT within 30 days to vendor’s current account, after completion of service and submission of Invoice [U.S. Government does not make any advance payment.] 

Point of Contacts:

  1. Mr. Bruce Sullivan  – Contracting Officer
    044-2857 4000
    Email: SullivanBW@state.gov
  1. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov
  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote.
  • The Solicitation closes on Tuesday, September 04, 2018 by 1700 hrs, which means all offers must be received by/before deadline. Read all the documents attached herewith for complete details.

NOTE: Your quotations for the relevant works, must be submitted electronically by email with subject line  191N6018Q0010 ” with Prefixing relevant PR #’s  no later than 1700hours (local time) on or before Tuesday, September 04, 2018 to Contracting Officer email: SullivanBW@state.gov, with cc to RaviM2@state.gov . Please do not submit your quotation via courier.  Quote submitted at any other e-mail id and after the due date and time given, shall not be considered.

ATTACHMENTS:

  1. Statement of Work (SOW):
    PR7539469 – SOW Electrical work at CGR (PDF: 128 KB)
    PR7549893 – SOW Tennis court fencing replacement & Civil works at CGR (PDF: 127 KB)
    PR7522115 – SOW Metal Fabrication works at Office Building (PDF: 18 KB)
    PR7523122 – SOW Repair works on external windows at Office Building (PDF: 348 KB)
  2. SAFETY REQUIREMENT (All USG Projects require the use of appropriate Safety gear. Contractor must ensure Safety and reporting requirement during the project) :
    Annex B / Contractor Safety and Health Requirement (PDF: 503 KB)
  3.  RSO questionnaire for Contract work projects (PDF: 278 KB)
  4. SAM (System for Award Management) Registration:
    SAM Registration Guide to Start (PDF: 134 KB)
    SAM Helpful Hints for International Registrant (PDF: 124 KB)SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides)

SAM (System for Award Management):

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

Supply and Installation of Solar Water Heaters for USG Residences in Chennai, India.

Consulate invites you to participate in Solicitation for the Supply and Installation of Solar Water Heaters as detailed in attached documents.

Annex B and contractor Safety And Health Requirements
Clauses for Commercial Items
RSO Questionnaire for Contract Work Projects
GST Circular to vendors – July 2017
Sam Registration Guide to Start
SAM Helpful Hints for International Registrant
SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides)

The Vendor shall furnish all the information required in the solicitation document. All responsible sources may submit a quotation, which shall be considered. Request for Quotation (RFQ) has been launched and can be downloaded here.

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • Vendor must have local service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support, with Past Performance details in Chennai. Failure of submission will result in decline of Quote.
  • Warranty requirement – 10 years. 
  • The Solicitation closes on Friday, August 10, 2018 by 1400 hrs, which means all offers must be received by/before deadline. Read the RFQ for complete details.

Point of Contacts:
Contracting Officers
Tel # 91-44-2857 4000
Email: Chennai_GSO_Americans@state.gov
Procurement Supervisor 044 – 2857 4319/ 95510 88039
Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line 191N6018Q0009 – Supply/Installation of Solar Water Heaters”  no later than 1400hours local time on or before Friday, August 10, 2018 to Contracting Officer’s email: Chennai_GSO_Americans@state.gov, with cc toRaviM2@state.gov

Blanket Purchase Agreement (BPA) Setup for Packing and Crating Services at U.S. Consulate General, Chennai India.

Consulate invites you to participate in Solicitation to provide Packing and Crating services as detailed in attached documents.

The Vendor shall furnish all the information required to accomplish all work as required in the solicitation document. All responsible sources may submit a quotation, which shall be considered. Request for Quotation (RFQ) has been launched and can be downloaded here. (PDF: 276 KB)

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS ESTIMATED OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM. SEE ATTACHED QUICK GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • Vendor must have service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support in Chennai. Failure of submission will result in decline of Quote.
  • The Solicitation closes on Thursday, June 21, 2018 by 1700 hrs, which means all offers must be received by/before deadline. Read the RFQ (PDF: 276 KB) for complete details. 

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer; Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer; Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov 

NOTE: Your quotation must be submitted electronically by email with subject line   191N6018Q0005 – BPA Packing and Crating” no later than 1700hrs, Thursday June 21, 2018 to Contracting Officer’s email: Chennai_GSO_Americans@state.gov  with cc to RaviM2@state.gov

Attachment/s:

  1. 191N6018Q0005 – PR7384024 – RFQ – BPA Packing and Crating (PDF: 276 KB)
  2. 191N6018Q0005 – PR7384024 – BPA Document – Packing and Crating – 69 pages  (PDF: 964 KB)
  3. 191N6018Q0005 – PR7384024 – ESTIMATES- BPA Packing and Crating (PDF: 227 KB)
  4. GST Circular to vendors – July 2017 (PDF: 197 KB)
  5. Annex B / Contractor Safety and Health Requirement (PDF: 503 KB)
  6. RSO questionnaire for Contract work projects (PDF: 278 KB)
  7. SAM Registration Guide to Start (PDF: 134 KB)
  8. SAM Federal User Guide (Kindly visit www.sam.gov to download “Federal User Guide” under Help Tab->User Guides->Full User Guides )
  9. SAM Helpful Hints for International Registrant (PDF: 124 KB)

Consulate Solicitation: 191N6018Q0003-P00001 

DATE: May 10, 2018 

Subject Solicitation being amend to include additional work within the Scope of Work, as detailed in attached “PR7238397 Amended Statement of Work”. All other particulars remain unchanged.

Waterproofing work at USG Residence – Adyar House– No. 8 (Old #3), Turnbulls Road Ext., Nandanam, Chennai 600 035.

Vendor may please contact following POC’s for Site inspection, as needed, which is scheduled on Monday, May 14, 2018 at 11am. Please report at, Adyar House – No. 8 (Old #3), Turnbulls Road Ext., Nandanam, Chennai 600 035 by 11am.

  1. POC : Mr. Shivaraman – 98403 55732
  2. POC : Mr. Raju – 98410 13040
  • Last Date for submission of any queries is By COB May 18, 2018. Kindly email Contracting Officers with cc to Procurement Section at Chennai_ProcurementSection@state.gov. The answer to the queries will be shared with all prospective bidders.
  • Dates for submission of Quotes extended till 1400 hrs, May 21, 2018 which means all offers must be received by/before deadline. 

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer; Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer; Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line         191N6018Q0003-P00001 – Waterproofing work at Adyar House” no later than 1400hours local time on or before May 21, 2018 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov or Chennai_ProcurementSection@state.gov

Attachment:

  1. PR7238397 – AMENDED STATEMENT OF WORK (PDF: 232 KB)

Consulate Solicitations: 191N6018Q0003

Date: April 25, 2018

Waterproofing work at USG Residence – Adyar House– No. 8 (Old #3), Turnbulls Road Ext., Nandanam, Chennai 600 035.

Consulate invites you to participate in solicitation to provide Waterproofing service at USG Residence.

The vendor shall furnish all the information required to accomplish all work as required in the solicitation document.   All responsible sources may submit a quotation, which shall be considered. The Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 914 KB)

Consulate intends to conduct a Site visit [Mandatory] on Monday, April 30, 2018,  please report at  Adyar House – No. 8 (Old #3), Turnbulls Road Ext., Nandanam, Chennai 600 035 by 3pm. Pl’s refer attached RFQ for details.

  • Vendor must have sales / service support in Chennai [Mandatory].
  • Overseas vendors indent to participate in this bid must provide documents in support of their claim of available service support in Chennai. Failure of submission, will result in decline of Quote.
  • The Solicitation closes on May 10, 2018 at 1400 hours, which means all offers must be received by/before deadline. Read the RFQ for complete details

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer; Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer; Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi
    Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line  191N6018Q0003 – Waterproofing work at Adyar House” no later than 1400 hours local time on or before May 10, 2018 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov or Chennai_ProcurementSection@state.gov

Attachments:

  1. PR7238397 – SOW WATERPROOFING AT ADYAR HOUSE (PDF: 259 KB)
  2. CLAUSES FOR NON-COMMERCIAL ITEM (PDF: 233 KB)
  3. GST CIRCULAR TO VENDORS – JULY 2017 (PDF: 197 KB)
  4. ANNEX B AND SAFETY REQUIREMENTS (PDF: 503 KB)
  5. RSO QUESTIONNAIRE FOR CONTRACT WORK PROJECTS (PDF: 278 KB)
  6. SAM REGISTRATION POWER POINT (PDF: 4.31 MB)
  7. SAM REGISTRATION GUIDE TO START (PDF: 136 KB)
  8. SAM CAGE OR NCAGE PROCESS (PDF: 12.9 MB)

Consulate Solicitations

 

Consulate invites you to participate in solicitation to provide service of “Housekeeping, Electrical and A/C Technicians services” for NIH located at TBRC Chetpet, Chennai.

The vendor shall furnish all the information required to accomplish all work as required in the solicitation document.   All responsible sources may submit a quotation, which shall be considered. The Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 499 KB). 

FOR ORDERS VALUE OVER $3500 (REGISTER WITH DUNS)

http://fedgov.dnb.com/webform

D-U-N-S Number assignment is FREE for all businesses and would take maximum one week to register.

DUNS: Dun & Bradstreet (D&B) provides a D-U-N-S Number, a unique nine digit identification number, for each physical location of your business.

  • RFQ is intended for vendors with service support availability in Chennai, India. [Mandatory].

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer;
    Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer;
    Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line “191N6018Q00001 –Housekeeping & Technician Services for NIH” no later than 1000hours local time on or before November 13, 2017 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov

Attachments:

  1. 191N6018Q0001 NIH SOW HOUSEKEEPING SERVICE (PDF: 286 KB)
  2. 191N6018Q0001 NIH SOW AC AND ELECTRICAL WORK (PDF: 617 KB)
  3. CLAUSES FOR COMMERCIAL ITEM (PDF: 202 KB)
  4. GST CIRCULAR TO VENDORS – JULY 2017 (PDF: 129 KB)
  5. CONTRACTOR SAFETY HANDOUT (PDF: 365 KB)

Consulate Solicitations

Consulate invites you to participate in solicitation to provide “Vehicle rental services” for NIH located at TBRC Chetpet, Chennai.

The vendor shall furnish all the information required to accomplish all work as required in the solicitation document.   All responsible sources may submit a quotation, which shall be considered. The Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 554 KB).

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • RFQ is intended for vendors with service support availability in Chennai, India. [Mandatory].

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer;
    Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer;
    Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line “191N6018Q00002 –Vehicle Rental Services for NIH” no later than 1000hours local time on or before November 17, 2017 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov

Attachments:

  1. 191N6018Q002 NIH SOW VEHICLE RENTAL (PDF: 133 KB)
  2. CLAUSES FOR COMMERCIAL ITEM (PDF: 202 KB)
  3. GST CIRCULAR TO VENDORS – JULY 2017 (PDF: 129 KB)
  4. SAM REGISTRATION POWER POINT (PDF: 1.31 MB)
  5. SAM REGISTRATION GUIDE TO START (PDF: 95 KB)
  6. SAM CAGE OR NCAGE PROCESS (PDF: 12.9 MB)

“Civil foundation and structural works – Consulate Compound Microwave Tower” at        Office Building, American Consulate General, Chennai 600 006.

Consulate invites you to participate in solicitation to provide service of “Civil foundation and structural works – Consulate Compound Microwave Tower” at our Office Building.

The vendor shall furnish all the information required to accomplish all work as required in the solicitation document.   All responsible sources may submit a quotation, which shall be considered. The Request for Quotation (RFQ) has been launched and can be downloaded here (PDF: 814 KB)

Consulate intends to conduct a Site visit [Mandatory] on Monday, September 18, 2017, please report American Consulate General, No. 220 Anna Salai, Gemini Circle, Chennai 600 006     by 3pm. Pl’s refer attached RFQ for details.

  • Vendor must have sales / service support in Chennai [Mandatory].
  • The Solicitation closes on September 23, 2017 at 1000 hours, which means all offers must be received by/before deadline. Read the RFQ for complete details.

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer; Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer; Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line         SIN60017Q0015 – Consulate Compound Microwave Tower at Office Building” no later than 1000hours local time on or before September 23, 2017 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov

Attachments:

  1. TRANSMISSION TOWER DETAILS (PDF: 288 KB)
  2. TOWER 4-5-17 (PDF: 50 KB)
  3. DESIGN CALCULATIONS (PDF: 12 KB)
  4. BOQ FOR TRANSMISSION TOWER – RCC WORKS (PDF: 94 KB)
  5. BOQ FOR TRANSMISSION TOWER – STRUCTURAL STEEL WORKS (PDF: 95 KB)
  6. ANNEX B (PDF: 84 KB)
  7. CLAUSES FOR NON-COMMERCIAL ITEM (PDF: 160 KB)
  8. GST CIRCULAR TO VENDORS – JULY 2017 (PDF: 129 KB)
  9. CONTRACTOR SAFETY HANDOUT (PDF: 153 KB)
  10. RSO QUESTIONNAIRE (PDF: 278 KB)

Consulate invites you to participate in solicitation for “MSG – Supply of Right Hand Drive Van with minimum of 10 Seat capacity”. Kindly submit quote on or before due date.

Pl’s see attached Solicitation letter “SIN60017Q0014 MSG SOLICITATION FOR SUPPLY OF RIGHT HAND DRIVE VAN” for more details.

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY. THERE IS NO COST TO REGISTER IN SAM. SEE ATTACHED SAM REGISTRATION POWERPOINT / GUIDE TO START FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • This RFQ is intended for suppliers that have the capability to service in Chennai, India. Additionally, spare parts must be available in India.

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer; Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer; Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line “SIN60017Q0014 – MSG – Supply of Right Hand Drive Van with minimum of 10 seat capacity” no later than 1100hours local time on or before September 18, 2017 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov

Attachments:

  1. SIN60017Q0014 MSG SOLICITATION MSG VAN (PDF: 1.45 MB)
  2. SIN60017Q0014 ANNEXTURE A (PDF: 107 KB)
  3. CLAUSES FOR COMMERCIAL ITEM (PDF: 160 KB)
  4. GST CIRCULAR TO VENDORS – JULY 2017 (PDF: 129 KB)
  5. SAM REGISTRATION POWER POINT (PDF: 1.31 MB)
  6. SAM REGISTRATION GUIDE TO START (PDF: 95 KB)
  7. SAM CAGE OR NCAGE PROCESS (PDF: 12.9 MB)

Consulate invites you to participate in solicitation for “Supply of Air-Conditioners”. Kindly submit quote on or before due date.

Pl’s see attached Solicitation letter “SIN60017Q0013 SOLICITATION FOR SUPPLY OF AIRCONDITIONER” for more details.

NOTE:  IT IS MANDATORY TO REGISTER IN SAM FOR ORDERS VALUE OVER $30,000

KINDLY VISIT WWW.SAM.GOV TO REGISTER YOUR COMPANY.  THERE IS NO COST  TO REGISTER IN SAM SEE ATTACHED QUICK START GUIDE / STEP BY STEP PROCESS FOR NEW REGISTRATION. ORDERS WILL BE ISSUED ONLY IF YOU HAVE THE REGISTRATION.   KINDLY START THE PROCESS NOW.

  • Vendor must have local warranty/ service/ spare parts availability in Chennai [Mandatory].

Point of Contacts:

  1. Mr. Andrew B. Holtz
    Contracting Officer; Tel # 91-44-2857 4000
    Email: HoltzAB@state.gov
  2. Mr. Joseph A. Anderson
    Contracting Officer; Tel # 91-44-2857 4000
    Email: AndersonJA3@state.gov
  3. Malathy Ravi – Procurement Supervisor
    044 – 2857 4319/ 95510 88039
    Email: RaviM2@state.gov

NOTE: Your quotation must be submitted electronically by email with subject line “SIN60017Q0013 – Supply of Air-Conditioners” no later than 1400hours local time on or before September 15, 2017 to Contracting Officer’s email: HoltzAB@state.gov, AndersonJA3@state.gov with cc to RaviM2@state.gov

Attachments:

  1. SIN60017Q0013 SOLICITATION FOR SUPPLY OF AIR CONDITIONERS (PDF: 858 KB)
  2. CLAUSES FOR COMMERCIAL ITEM (PDF: 160 KB)
  3. GST CIRCULAR TO VENDORS – JULY 2017 (PDF: 129 KB)
  4. SAM REGISTRATION POWER POINT (PDF: 4.31 MB)
  5. SAM REGISTRATION GUIDE TO START (PDF: 95 KB)
  6. SAM CAGE OR NCAGE PROCESS (PDF: 13 MB)

AMERICAN CONSULATE CHENNAI – UIN: 3317USA00002UNE

This is for the information of all vendors/suppliers/contractors/service providers doing business with the U.S. Consulate General Chennai that in the new GST regime the exemption at the point-of-sale for the Consulate has been replaced with the claim of refund from the local government after the purchases have been made with the payment of GST. Therefore, when you submit your quotation in response to our RFQ or email/telephonic inquiries, please mention the applicable GST amount as a separate line item in your quotation. The U.S. Consulate will make the payment for both the basic price and the GST amount through EFT. Following the payment we will submit the claim for the refund from the government and the tax authority will verify the refund claim against the GST deposited by the vendor after they’ve received the payment. Therefore, it is important that the vendors timely submit the GST to the government so the tax that this office is exempt from can be timely refunded by the government. Henceforth no tax exemption certificate will need to be issued against any invoice.

Please note that the GST unique identification number (UIN) for Consulate Chennai is as follows:

UIN: 3317USA00002UNE

Please note that both the PO number and the above UIN must be mentioned on all your invoices. An invoice received without the above numbers cannot be processed for payment.

In case you have any questions please feel free to contact Procurement Supervisor, Ms. Malathy Ravi at 2857 4319 /95510 88039 or write to RaviM2@state.gov